University of Connecticut University of UC Title Fallback Connecticut

University Events & Conference Services

Events & Conference Services

Services

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We are your partners in executing a successful program at UConn. Our mantra: we focus on the logistics, so you can focus on interacting with your guests. Managing conferences and events is what we are trained and hired to do. As the saying goes, time is money – and the collective skills and experiences of our staff having managed thousands of programs, makes your planning more efficient. Call us! We’re here to help.

University Events and Conference Services is your resource for:

  • Single point of contact for all your needs for internal and external customers
  • Full conference and event management from concept to execution
  • On-line registration services to include credit card processing
  • Room reservations and venue recommendations
  • Reservations and invoicing for all summer programs with housing and/or dining
  • Information and advice on vendors, UConn policies/procedures, protocols, and other matters related to conference and event execution
  • Youth camp guidance and paperwork processing

 Conference and event management services may include:

Concept development – work with department to set goals, target audiences, appropriate timing, create timelines and concept

Logistics – venue sourcing and coordination, audio visual, decor, housing, dining, catering, entertainment, rentals, parking and transportation, promotional items, photography/videography, signage, etc.

Printing – manage design process and printing for all related materials

Guest management – save the date and invitation execution, tracking responses, creating reports, and preparing registration materials

Speaker management – coordinating travel, contract and payment, creating itineraries, collecting presentation materials, and hosting responsibilities

Budget – draft and monitor program budget, process paperwork, and adhere to budgetary policies

Meeting management – schedule meetings, record and distribute minutes, and assist with setting agendas

Staffing – provide staff support throughout the planning process, on-site registration, and on-site management

Consulting – recommendations and referrals on protocol, policies/procedures, and guidance on when to hire security or reach out to public safety

Role of our partners:

Concept development – communicate desired goals, target audiences, desired timing, and ideas

Logistics – communicate anticipated needs and approve recommendations made by University Events and Conference Services

Printing – identify content, provide copy, and approve all items

Guest management – develop invitation lists and interact with guests

Speaker management – select speakers, determine program subject and content, determine fees, and gather preliminary contact information

Budget – approve estimated budget, communicate funding source(s), and seek appropriate approvals (when necessary)

Meeting management – determine appropriate representatives and decision making authority and chain of command

Staffing – identify point of contact for program and when appropriate or necessary, provide greeters and staff to assist during program

How do I start?

The best way to start is by calling us at 860-486-1001, however you may also submit an inquiry to our office by filling out our inquiry form. The form is to request services or space.  It is not intended for asking questions or seeking advice on conference and event matters.  For those types of inquiries, please call the office at (860) 486-1001, or email conferences@uconn.edu.

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